Privacy Policy
ECTs: Three Rivers Teaching School Hub
Appropriate Body
This Privacy Notice tells you about what information we collect about you, how we use that information and who we share it with.
Who we are and what we do
Three Rivers Teaching School Hub Appropriate Body is committed to keeping your information secure and managing it in accordance with our legal responsibilities under data protection law. Under data protection law, individuals have a right to be informed about how organisations use any personal data that they hold about them. This privacy notice explains how we collect, store and use personal data about individuals who are registered with Three Rivers Teaching School Hub Appropriate Body for the purpose of Early Career Teacher (ECT) Induction.
Who processes your information?
Rebecca Taylor, on behalf of the Appropriate Body, is the data controller of the personal information you provide to us. This means we determine the purposes for which, and the manner in which, any personal data relating to ECTs is to be processed. Mark Tait is the Data Protection Officer and can be contacted via email: [email protected] If you have any queries pertaining to how Three Rivers Appropriate Body processes data please feel free to contact us.
Why do we need your information?
We will be required to process your personal data for the following reasons:
to meet our statutory obligation for the Induction Arrangements for School Teachers;
to ensure ECTs meet their qualification and contractual obligation, such as proof of employment;
to comply with the Equality Act, 2010.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing such information is Article 6.
What type of personal information do we collect and how do we collect it?
We collect and use personal information on ECTs, their Induction Tutor and their Mentor. We process data relating to individuals who are registered with Three Rivers TSH Appropriate Body. This includes but is not restricted to the following: ECTs, Induction Co-ordinators, Induction Tutors, Headteachers and where appropriate the Provider of the Induction Programme for the ECT.
We will only use the data for the purposes for which it was provided. Personal data that we may collect, use, store and share (when appropriate) about individuals will depend on their role in the process, and may include, but is not restricted to:
Name (& any previous names)
Telephone numbers
Email address
Date of birth
Teacher Reference Number
Qualified Teacher Status information
Name of employing organisation
Nature of contract with employing organisation
Name of previous schools at which ECT induction was served
Start date of induction
Qualifications (training information)
Record of completing ECT induction training
Lesson observation forms
Meeting notes and actions forms
Teacher standards evidence forms
Professional review forms
Assessment forms
Personal support plans
Action plans
Records of emails and telephone communications
Records of meetings and quality assurance visits
Trade union membership
Health, including any medical conditions and number of days absence during ECT induction
There are other times not linked to your support where we may need to share your information. These include:
Where there is a serious risk of harm to you or to others
Where there are concerns for the welfare of a child
For the Prevention or detection of crime
Where a court order requires us to share information about you
Why do we collect and use personal information?
The purpose of processing this data is to allow the Northern Lights Appropriate Body to comply with Statutory guidance, namely:
Register an ECT with the Teaching Regulation Agency;
Record Qualified Teacher Status and employment status;
Contact an individual or school;
Correspond with National Providers of the ECF;
Correspond with individuals about induction procedures and processes;
Correspond with individuals about professional development events;
Ensure that all ECTs, Induction Tutors, Mentors and Induction Co-ordinators have completed the relevant ECT Induction training;
Ensure that the timescales for assessment periods are correctly calculated;
Ensure that any period of induction completed previously is taken into account;
Provide previous assessment forms to schools where an ECT moves schools during the induction period;
Review ECT Induction forms and support plans to ensure adequate support is being provided to the ECT;
Review completed formal assessments and communicate with ECTs and schools about these assessments;
Ensure that where support meetings with Appropriate Body have taken place, the relevant records are available for future reference;
To monitor when an extension to an ECT Induction period may be required;
Register the outcome of induction with the Teaching Regulation Agency
Personal information may be retained depending on the nature of the information. Data will only be retained as long as necessary to fulfil the purposes for which it was processed and will not be retained indefinitely. In the case of ECTs we will retain data for 6 years after the date of induction completion in line with the statutory recommended minimum period. After 6 years the data will be permanently deleted from the system and cannot be retrieved. If you require further information regarding the retention of data and records management, please contact the Data Protection Officer ([email protected])
Who we share information with
The Three Rivers TSH Appropriate Body will share data with:
Teaching Registration Agency;
Provider of ECF Programme;
DfE;
Schools employing the ECT;
Additional appropriate bodies involved in your statutory induction;
Other parties involved in your statutory induction.
Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact: Mark Tait, Data Protection Officer, who can be contacted via email: [email protected]
You also have the right to:
object to decisions being taken by automated means;
have inaccurate personal data rectified;
in certain circumstances, have inaccurate personal data erased or destroyed; and
seek redress, either through the ICO, or through the courts.
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/ Contact
If you would like to discuss anything in this privacy notice, please contact: Mark Tait at [email protected]